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SC Department of Public Safety PROGRAM ASSISTANT in Greenville County, South Carolina

Job Responsibilities

Careers at DHEC:*_ Work that makes a difference!*_

Pursuing Excellence, Inspiring Innovation, Promoting Teamwork, and Embracing Service

  1. Monitor performance and supervise a regional office of Vital Records staff including the approval of working time, leave, Qflow functions, staffing/supplies, carry out disciplinary actions, verify cash drawers, hold regular staff meetings to train employees on new and current vital records procedures.

  2. Assists and advises staff in the completion of requests including but not limited to: the acceptability of documents used for correcting records and clarifying discrepancies, review amendments prior to sending them to Columbia to ensure completeness and accuracy.

  3. Assists the Regional Coordinator in gathering data for the use of ensuring performance goals. Attend monthly coordination meetings with regional coordinator.

  4. According to the needs of the office, assist customers in the completion of applications for certified copies of vital events. Following established policies and procedures.

  5. Runs and sends monthly bills for billable accounts and ensures that payment is received within contract guidelines. Informs parties of default and/or termination of contract

  6. Other duties as assigned.

Minimum and Additional Requirements

*State Minimum Requirements: *A high school diploma and relevant program experience. A bachelor's degree may be substituted for the required program experience.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

*Agency Additional Requirements: *Six (6) years related clerical experience including two (2) years of face to face cashiering, banking or accounting experience. Three (3) years’ experience with confidential records. Three (3) previous supervisory experience or vital records experience. Ability to type at a corrected rate of 45 wpm (typing test required). Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Preferred Qualifications

Four (4) years previous Vital Records experience or supervisory experience. Associates or Bachelors degree. Bilingual in Spanish and English

Additional Comments

DRIVING RECORD: If this position requires the applicant to possess a valid driver’s license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

SC DHEC is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DHEC does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.

Salary: $27,527.00 - $50,930.00 Annually

Location: Greenville County, SC

Job Type: FTE - Full-Time

Job Number: 61006897/110253

Closing: 3/1/2021 11:59 PM Eastern

Class Code: AH30

Position Number: 61006897

Normal Work Schedule: Monday - Friday (8:30 - 5:00)

Pay Band: Band 4

Hiring Range - Min.: $27,527.00

Hiring Range - Max.: $34,000.00

Opening Date: 01/27/2021

EEO Statement: Equal Opportunity Employer

Agency Specific Application Procedures: If you meet the requirements of the position and would like to be considered, you must submit a state application online. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to an offer of employment. Applications will be accepted until 11:59 p.m. on the stated closing date.

Agency: State of South Carolina DHEC-PH-Region-Upstate

Address: 200 University Ridge Greenville, South Carolina, 29602

Phone: 864-372-3269

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