ASG Renaissance Administrative Assistant in Spartanburg, South Carolina

Administrative Assistant">

Administrative Assistant

Category:

Administrative

Ref #:

8028

Type:

Contract

Description:

Provides administrative support as directed to include, but not limited to, generation of meeting minutes and agendas, maintaining schedule of onsite conference rooms, booking room reservations and coordinating on-site and off-site meetings and logistics including travel, food and beverages.

Responsibilities:

  • Coordinates complex & detailed travel arrangements for departmental staff. (Schedules air, hotel, ground transportation, visa applications, etc., and prepares and communicates itineraries and resolves trip scheduling problems, as they arise.)

  • Must be pro-active and able to work on multiple projects simultaneously and respond/adapt to shifting/evolving priorities.

  • Processes and handles highly sensitive materials, agreements, due diligence information, and emails in a confidential manner.

  • Assists departmental staff with submitting check requests, reviewing and garnering approval of invoices, tracking purchase orders, ordering supplies and maintaining records for budget reconciliation.

  • Supports department meetings and event functions by reserving and preparing meeting rooms; working with vendors to coordinate offsite meetings (to include site visits and Lunch & Learns), which often include meeting rooms, A/V, food and beverage and social activities; as well as occasional travel arrangements for external participants.

  • Filing, assistance with PowerPoint presentations and other general administrative duties.

Requirements:

Requirements:

  • Must have 3 to 7 years of related experience and/or training or equivalent combination of education and experience working in an office environment supporting management.

  • Must have excellent communication skills as this position will be a first point of contact for outside visitors and other external callers.

  • Must be proficient with Microsoft Office (Word, Excel, PowerPoint). Experience with Lotus Notes, Sametime Meetings and Quickr Databases a plus.

  • This position requires solid organizational skills, ability to handle multiple tasks concurrently, and solid verbal communication skills.

Location

Spartanburg , SC

Minimum Experience (yrs):

Required Education:

Not Specified

Salary:

Open

Benefits: