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Blanchard Machinery Accounting Specialist in West Columbia, South Carolina

Accounting Specialist - Cash Applications

To ensure timely and accurate recording of accounts receivable payments, and journal entries; to provide receivable information as requested.

Essential Functions

  • Contributes to a positive work environment and promotes the vision, mission, and values of BMC.

  • Completes all job responsibilities in a safe manner, promotes and champions a safe and healthy work environment.

  • Cash Applications: High volume data entry including setup of all new accounts in electric database

  • Process and accurately apply all incoming payments for all customer accounts from various sources including: Live Checks, Credit Cards, Daily Cash, Electronic Lockbox and Wire Transfers

  • Identify and communicate discrepancies in payments received with department credit analysts

  • Prepare and charge all credit card clients on the scheduled designated cycle or as prescribed by payment plan.

  • Download, review, reconcile and post all lockbox payments on a current and daily basis.

  • Maintain and update all customer ACH information Invoice all NSF rejects and ensure to communicate to collections department.

  • Performs reconciliation of daily deposits to the cash postings.

  • Researches unidentified payments for proper posting or return to the payer within 48 hrours of receipt.

  • Responsible for processing credit card payments.

  • Calculates all contractual allowances to be posted in conjunction with the cash posting.

  • Responsible for month-end closing activity including report generation and distribution on automated accounting system.

  • Responsible for producing the daily customer cash receipts reports.

  • Research and resolve unapplied cash and gains approval from Accounting Manager monthly.

  • Review and spread accurately each day all customer payments from lockbox and ROA receipts.

  • Contact customers as required regarding questionable payments and resolve based on departmental procedures.

  • Prepare detailed, accurate and organized, accounts receivable reconciliations for customer requests as well as internal requests.

  • Responsible for initiating unapplied payment and chargeback correspondence to customers.

  • Maintain the responsibility for unapplied payments and lockbox bookkeeping accounts in assigned areas.

  • Assist with mailing or faxing customer invoice copy requests as required.

  • Provide quality, professional customer service to all internal and external A/R personnel.

  • Additional tasks/duties as assigned by Finance Management and Supervisor/Manager

  • Timely and accurately enters all cash receipt documents (lockbox, credit card, remote deposit, branch deposit, wire transfer) from bank and BMC branches. Payment records are matched to open customer invoices indicating payment has been received.

  • Reviews all receipts by type; reconciles detail to bank receipt total. Discrepancies are identified and communicated to appropriate area. Adjustments are made as needed to properly apply payment.

  • Enters and matches payment adjustments as directed by the credit manager.

  • Researches/communicates payment application to customer; includes both past application and current payment application.

  • Enters all journal entries received in a timely and accurate manner.

  • Other duties as assigned.

Qualifications

  • Bachelor's Degree in Accounting or Finance preferred; or equivalent education and experience.

  • General understanding of accounting concepts and procedures.

  • 2-3 years of experience in handling complex accounts receivable duties in an accounting environment.

  • Organizational and time management skills to prioritize heavy individual workload to meet time sensitive deadlines.

  • Excellent communication skills; demonstrated professional, tactful problem solving skills with personal presence to interface with corporate decision makers.

  • Ability to compile, analyze and interpret financial information and data to facilitate decision making.

  • Strong knowledge of banking and lockbox interfaces, downloads and software.

  • Strong and proven abilities in understanding cost accounting and audit concepts.

  • Familiarity with GL codes and accruals.

  • Demonstrated Proficiency in Microsoft office products. Proficiency in Excel is a must.

  • Highly polished professional, articulate, excellent writing and speaking skills.

  • Experience using AP Technology software for check writing and administration or similar check issuing software.

  • Expert experience in the accounting, journal entry recording, auditing and reconciliation of multiple accounts.

  • Proven ability to create detailed line item account reconciliations from the ground up.

  • Expert experience processing AP for multiple companies.

  • Must have excellent proven problem solving skills, and have the ability to self-train on all systems and processes.

  • Must perform highly efficient and timely month end close for AP including, preparing analysis of all expenses and determining, and creating the required Journal entries for necessary accruals within 4 business days.

  • Must be able to function effectively in a high paced, high demand environment.

  • Must be able and willing to work extended hours as the business need requires.

  • Personal commitment to continuous improvement and service excellence.

  • Ability to work independently with limited supervision.

Working Conditions

  • The physical environment requires the employee to work inside throughout the year.

  • Job requires standing, stooping, squatting, pushing, pulling, twisting, turning, lifting.

  • Seeing, reading, and writing to complete job responsibilities.

  • Use of computer and other forms of technology to complete job responsibilities

ID: 2020-1307

External Company Name: Blanchard Machinery Company

External Company URL: www.blanchardmachinery.com

Street: 3151 Charleston Highway

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